Admin Associate

Job Description - Admin Associate

We are a Pune-based product engineering and data analytics services provider specializing in next-generation enterprise growth management solutions. Founded by IITians in 2013, we have delivered 100+ projects across North America, Europe, and Asia-Pacific. With a strong team of 100+ developers, designers, and analysts, we are growing rapidly and seeking talented individuals to join our journey.

Learn more about us:

• www.incentius.com

• www.aurochssolutions.com

• www.incentivate.in

We are looking for a detail-oriented and proactive Administrative Associate to join our team. This role is perfect for someone with 1-2 years of experience who thrives in a dynamic environment and enjoys managing multiple tasks efficiently. The role involves managing internal communication, administrative tasks, vendor relationships, and office operations to ensure seamless daily activities.

Key Responsibilities:

As an Admin Associate, your role will involve supporting various administrative functions, vendor management, coordination, and office operations. Your tasks will include, but are not limited to:

Administrative Support:

• Provide administrative assistance to the management team to ensure smooth daily operations.

• Maintain and update company documents, such as certificates, insurance policies, and liability insurance.

• Track contract dates and renewals, ensuring timely follow-ups.

Vendor Management:

• Track, manage, and process vendor invoices promptly.

• Communicate with vendors to maintain strong relationships and ensure smooth operations.

• Oversee renewals for tools and services like JumpCloud, LastPass, and marketing platforms.

• Maintain Vendor Form 16 and TDS records.

Asset and Inventory Management:

• Track and organize company assets, including laptops, ID cards, and other equipment.

• Manage new purchases and regular maintenance of assets.

• Coordinate asset allocation for new employees and maintain accurate inventory records.

Employee Services and Travel:

• Manage employee-related services, such as group health insurance (GHI) support and travel arrangements.

• Book travel, including flights, accommodations, and transportation, and provide employee support as needed.

• Handle onboarding tasks, such as biometric registrations and ID card allocations.

Event and Conference Coordination:

• Coordinate booth setups, logistics, and vendor bookings for conferences and events.

• Manage employee requests for business cards, ID cards, and office supplies.

• Welcome and assist visitors and guests with their needs.

Ad-hoc Tasks:

• Tackle miscellaneous tasks as required by the management team, demonstrating a solutions-oriented mindset.

Skills and Qualifications:

• Education: Bachelor’s degree

• 1-2 years of experience in an administrative or operations role, in a fast-paced work environment.

• Strong attention to detail with the ability to manage multiple tasks simultaneously.

• Excellent verbal and written communication skills for effective vendor and internal coordination.

• Proficient in Microsoft Office (Word, Excel, PowerPoint)

• Ability to prioritize tasks and meet deadlines in a dynamic work environment.

• Proactive, resourceful, and able to handle unexpected issues with a solutions-oriented mindset.

• Comfortable handling sensitive company information and maintaining confidentiality.

What We Offer:

• A collaborative and fast-paced work environment.

• Opportunities to develop your skills and grow your career in a dynamic company.

• Exposure to diverse operational processes and systems